Privacy Policy

WVEPAH Privacy Policy (Updated: 24.05.2022)

The World Veterinary Education in Production Animal Health (WVEPAH) makes every effort to protect your privacy. The WVEPAH is processing personal data in accordance with the General Data Protection Regulation (GDPR, 25th May 2018).

The WVEPAH is comprised of a number of structures, units and activities, all of which may have individual representation on this website.

1. Terminology

  • “Personal data” means any information concerning the personal or material circumstances of an identified or identifiable individual, including, in particular, the name and address as well as user name, password and IP address.
  • “Collection” of data means the acquisition of data.
  • “Processing” means the storage, modification, transfer, blocking and erasure of data.
  • The term “use” means any further utilisation other than processing.

2. Collection and processing of data

a) Contractual relationship
Within the scope of establishing the contractual relationship, only the personal data required for the settlement of the contract will be collected and processed on an obligatory basis. If you provide any further information, it is disclosed voluntarily.

b) Information supply, providing services and access grant
In addition to communication related to the contractual relationship, you may order further information related to your professional development with the WVEPAH, request further services or ask for access to restricted areas. This means that you may order our Annual Information Brochure (in print and/or in digital format), information on training programs in disciplines of your interest, and/or master and/or Certificate Programs, you may also order proceedings or course notes. For this purpose, the WVEPAH will collect and store information on your interest areas (medical disciplines, species, your current degree, attended courses with the WVEPAH or other providers). For contractual reasons we may forward or share some of the information with the EAVS, ESAVS and ESAVS Asia Offices in Luxembourg and Germany. The information that we collect is always intended for a specific purpose. The WVEPAH does not collect more information than is necessary for that purpose. You may discontinue your interest in this service at any time. We will then respectively instruct all other affiliated and cooperating organizations to delete your personal data as well.

c) Newsletter
If you subscribe to the newsletter, it is required to collect and process your email address to be able to complete this order. It is not necessary to provide any further personal data in order to subscribe to the newsletter.

You will only get a newsletter by email if you have expressly given your consent in advance to receive it.

You can unsubscribe to the newsletter at any time by clicking on the link provided at the end of each newsletter.

d) Information distributed or visible during events onsite
Course masters, speakers, WVEPAH representatives and attendees will have to reveal some personal details (first name, surname, country of origin) to the event participants on site. WVEPAH does not allow participation to its courses incognito.

In addition, course masters, speakers and instructors will be requested to share some information on their profiles (like short CVs, photos or work address) with the WVEPAH community (via WVEPAH website, via ESAVS website, Facebook, Newsletter, Info Brochure, Flyers, Mailings, Course Notes and other media). The scope of the information presented via WVEPAH lies at the discretion of the course masters, speakers and instructors, however some standards, as defined in contracts, have to be complied with.

e) Contact form
If you send in any enquires via the contact form, we store the information you submit in the enquiry form including the contact data you indicate there to process your query as well as for follow-up questions. Please note in order to be able to answer your enquires or comply to your request we may link the information from your e-mails or contact forms to your personal data in our system.

f) Cookies
This website collects and stores data for marketing and optimisation purposes. This data is used to create user profiles under a pseudonym. To do so, cookies may be used. Cookies are small text files which are locally stored in the buffer of the website visitor’s internet browser. Cookies facilitate the recognition of the internet browser. The data thus collected will not be used to identify the visitor to this website personally and will not be merged with the personal data about the bearer of the pseudonym without the express permission of the respective individual.

g) Google Analytics
This website uses Google Analytics, a web analytics service provided by Google Inc. (“Google”). Google Analytics uses so-called “cookies”, text files which are stored on your computer and enable the analysis of your use of this website. The information generated by these cookies about your use of this website is usually transmitted to a Google server in the USA and stored there. As we have activated IP anonymisation on this website, your IP address will be truncated in advance by Google within the member states of the European Union and in other countries that have signed the treaty on the European Economic Area. Only in exceptional cases will the full IP address be transmitted to a Google server in the USA and shortened there. On our instructions, Google will use this information to analyse your usage of the website, to compile reports on the website activities and to provide other services to us connected with the use of the website and the internet. The IP address that is passed on to Google Analytics from your browser is not associated with any other data held by Google. You can prevent the storage of cookies by changing the settings in your browser software; however, please note that if you do so it may affect the full functionality of this website. Additionally, you can prevent Google collecting any data (including your IP address) created by the cookie and pertaining to your usage of the website as well as the processing of this data by going to the following link to download and install the browser plugin:
You may prevent the collection of your data by Google Analytics by clicking on the following link. An opt-out cookie will be set which prevents the future collection of your data when visiting this website: Deactivate Google Analytics

h) Photos and Videos
WVEPAH reserves the right to use any photos and videos taken at any of the WVEPAH events, without the expressed written permission of those included within the photos / videos. WVEPAH may use the photos and videos in publications or other media material produced, used or contracted by WVEPAH including but not limited to: flyers, brochures, newsletters invitations, magazines, websites, social networking sites etc.

Attendees who do not wish for their image to be recorded should notify the WVEPAH office: in writing prior to the event and announce their will of not being included in any pictures or videos to the person in charge of the event (Course masters or WVEPAH employee) onsite.

i) External websites and links
WVEPAH website contains links to external websites not owned by, or officially affiliated with WVEPAH.
If you access any third-party link, you will leave the WVEPAH website. WVEPAH is not responsible for the content and does not control the third-party websites or their privacy practices which may differ from WVEPAH practices. The WVEPAH website may also contain third-party advertisements which contain embedded hyperlinks to websites operated by third parties. The third-party advertiser is solely responsible for any representations or offers made by it and displayed on the WVEPAH website. The personal data you choose to provide, or information that is collected by these outside websites, is not covered by the WVEPAH Privacy Statement. We encourage you to review the privacy policy of any organization and their websites before submitting your personal information.
The WVEPAH reserves the right at any time to inhibit or prohibit the third-party content from being published or accessed on the WVEPAH website.

3. Processing, use and disclosure of personal data

a) Internal use
Personal data supplied by you is used for processing and fulfilment of the contract as well as for technical administration, marketing and statistical evaluation.

b) Disclosure of personal data
Personal data will only be transmitted or otherwise transferred to third parties as is necessary for the purpose of fulfilling the contract, for operational and security reasons, for accounting purposes or if you have given prior consent.

c) Further disclosure
Other than that, data is only disclosed in compliance with the legal data protection regulations or upon request by government agencies, courts and fiscal authorities or in connection with claims asserted by a third party because of a possible violation of proprietary rights (copyrights, trademark rights and other ancillary copyrights) by a proprietor.

4. SSL encryption
This website uses SSL encryption for security reasons and to protect the transmission of sensitive content, such as the requests you send to us as the website operator. You can recognise an encrypted connection by a change in the address line of the browser from “http: //” to “https: //” and the lock symbol in your browser line.

5. Deletion of stored data, information, blocking and revocation, contact
Please note the WVEPAH is a continuing professional education institution supporting and facilitating the ongoing pursuit of knowledge in veterinary medicine. The aim and purpose of the WVEPAH activities comprise ongoing efforts to encourage its customers and vendors (participants, course masters, speakers, sponsors and other co-operation partners) to ongoing professional development and further education.

We store all personal data submitted by you only as long as needed to fulfil the purposes for which you have given us the data or as long as prescribed by law.

a) Deletion, blocking upon termination of the contractual relationship
Upon termination of the contractual relationship or after terminating any other use, your personal data will be deleted immediately as long as it is no longer required for further processing of contracts or orders. Data will be blocked instead of deleted if the deletion conflicts with legal, statutory or contractual retention periods.

The enquiries and the corresponding data will be automatically archived after elapse of 15 years period from the data consent date. The personal data will be automatically erased at the latest 25 years after receipt.

b) Revocation of consent
You can withdraw your consent to the collection and processing of personal data at any time with effect for the future. To do so, you must submit your request to us in writing:

Data Protection
Schadtengasse 2
55765 Birkenfeld

In this context, please note the details on deletion pursuant to No. 5a).

c) Right to information, correction, blocking or deletion
According to the General Data Protection Regulation, you have a right to free information on the data stored about you and, if applicable, a right to have this data corrected, blocked or deleted.

d) Contact
Your contact for questions regarding the collection, processing or use of personal data as well as for information on the correction, blocking or deletion of data is

Data Protection
Schadtengasse 2
55765 Birkenfeld

or e-mail: please specify in the title: “WVEPAH - Data Protection”.

Please make sure to be able to verify your eligibility to execute your request.

6. Further Recipients of Personal Data

  • WVEPAH Board
  • EAVS Board
  • ESAVS (Office in Germany)
  • ESAVS Asia (Office in Germany and China)
  • WVEPAH Faculty (Course Masters, Speakers, Instructors)
  • Data of participants enrolled on master or Certificate Programs may be processed by the examining entity of the WVEPAH’s partner University - only data as necessary to process the enrolment and certification
  • Local organizers like hotels, restaurants, venue providers, local representatives – only data as necessary to provide a state-of-the art course infrastructure

7. Data Protection Controller
Internal Data Protection Controller:

Data Protection
Schadtengasse 2
55765 Birkenfeld

8. Changes to the Privacy Policy

From time to time, we may revise the Privacy Policy. Please review this page for any changes and updates.

Privacy Policy last update: May 2022.

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